Introduction
In line with good corporate governance practices, the Board and Management
of ARK Resources Holdings Berhad and its Group of Companies (“the Group”)
encourage its employees and stakeholders (“the Reporting Party”) to report any
wrong doings on the part of employees, management, directors and vendors in
particular with respect of their obligation to the Group’s interest.
Objective
The objective of the policy and procedure is to provide and facilitate a
mechanism for any whistle blower to report concerns about any suspected
and/or known misconduct, wrongdoings, corruption, fraud, waste and/or abuse
which may include the following:-
Fraud and/or corruption and/or dishonesty
Unauthorised use of Company/Group’s money, properties and/or facilities
Failure to comply with appropriate professional standards
Disclosure of Company’s and/or Group’s information without proper
authorisation
Discrimination, intimidation, harassment and/or victimising any members
of the Board, Management or staff of the Company/Group
Abuse of power, or the use of power and authority for any unauthorised
purpose
Sexual or physical abuse of any member of staff
Involvement in conflict of interest and/or business opportunities position
that was not previously or prior to the transaction disclosed to the
Company, Audit Committee or Board as the case may be.
Any other matter, which cannot be raised by any other procedures
Anonymous Reporting
The whistleblower may identify himself or if he prefers, to remain anonymous
when reporting suspected and/or known misconduct, wrongdoings, corruption,
fraud, waste and/or abuse.
Confidentiality
The identity of the whistleblower and all concerns raised would be treated as
confidential in order to protect the whistleblower. However, the whistleblower
may be required to come forward as a witness in accordance with any
applicable laws and/or regulations.
Any employee reporting on any concern must make it in good faith with
reasonable belief that it is true, without malicious or false allegation and not for
personal gain. Any employee found to make false and malicious allegation
shall be subjected to disciplinary and/or legal actions by the Company.
Procedure
If a Reporting Party (“RP”) suspects that wrongdoing has occurred, the RP is
encouraged to report to the Chairman of the Audit Committee.
This can be done in writing, telephone or email. The disclosure should be
addressed to:-
1-01-9 (1-Sky),
Tingkat Mahsuri 2,
11950 Bayan Lepas,
Penang
Upon receipt of the concern, the Chairman of the Audit Committee will maintain
a record of the complaints and will track their receipt, investigation and
resolution.
The Chairman will table the disclosure to the Audit Committee to determine if
the disclosure has merit and can be substantiated.
The Audit Committee may request an independent investigation is carried out
by the Internal Auditors or such other party deemed appropriate.
An appropriate course of action will be recommended to the Board for
deliberation. Decision taken by the Board will be implemented immediately.
